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Emergency Drug Kit Monitoring & Replacement Service - Expiry Form

We securely monitor the expiry dates you provide.

At the beginning of the month in which a product is due to expire, our team will contact your practice by email or telephone to organise a replacement.

Emails will be sent from auto-replace@availwholesale.co.uk - please check your junk/spam folder if you do not receive them.

Practice Information

Emergency Drug Kit Items

Important: If an exact date isn’t shown, the item will expire on the last day of the expiry month.

Enter the quantity and expiry day/month for items your practice uses. You can leave unused items blank.

Quantity
Expiry Date

Additional Items

If you have any other items you would like us to monitor, please add them manually below.

Additional Information

Please use this area to add any additional information you would like us to know.

By submitting this form, you agree to the Compliance & Operational Terms.

Compliance & Operational Terms

Emergency Drug Kit Monitoring & Replacement Service

Avail Wholesale is committed to ensuring that dental practices are equipped with the necessary pharmaceuticals within their emergency drug kits to maintain the highest standards of patient care and safety.

As part of our ongoing support, we provide a free emergency drug kit monitoring & replacement service, supplying replacement items when they approach their expiration date. This document outlines the policies, procedures, and responsibilities associated with this service.

Service Description

The emergency drug kit auto replacement service includes:

  • Expiry Monitoring: Monitoring expiry dates based on information provided by the dental practice.
  • Notification: Contacting the dental practice in advance of upcoming expirations.
  • Replenishment Coordination: Confirming required replacements and arranging delivery.
  • Shipment: Dispatching replacement items to arrive before current stock expires.
  • Documentation: Maintaining records of notifications, communications, and shipments.

Dental Practice Responsibilities

  • Provide accurate expiry dates for all emergency drug kit items.
  • Verify replacement items upon receipt and report any issues within 3 days.
  • Store all items according to manufacturer guidelines to maintain efficacy.

Avail Wholesale Responsibilities

  • Notify practices in advance of upcoming expirations.
  • Supply only items that meet regulatory requirements and valid expiry standards.
  • Maintain accurate records relating to the service.

Quality Control & Compliance

Avail Wholesale is MHRA regulated and adheres to strict quality control measures. All supplied items comply with MHRA regulations. Practice information is stored securely in accordance with GDPR and applicable data protection laws.

Emergency Procedures

  • Practices must contact Avail Wholesale immediately if replacement items are delayed.
  • Interim sourcing of items may be required to maintain kit completeness.
  • Avail Wholesale will prioritise resolving any delivery issues.

Liability

While Avail Wholesale makes every effort to provide timely replacements, the dental practice remains responsible for maintaining a complete and compliant emergency drug kit. Avail Wholesale is not liable for issues arising from inaccurate information provided by the practice, unreported usage, or replacements made outside of this service.

Whilst we aim to supply replacement stock with a minimum shelf life of one year, this cannot be guaranteed for all items due to market availability.

Acknowledgment & Agreement

By submitting this form, the dental practice acknowledges and agrees to the terms and conditions outlined above and confirms that the information provided is accurate.